If you have more than one user on your computer, you can set up a separate profile for each user where each will have their own desktop settings and access to their own email. Even though this option is available in Windows Vista and Windows 7, I’ll focus on Windows 8 and 8.1 because it is much more involved, but the initial steps are primarily the same for all Windows.
Access this by opening your control panel and then click “User Accounts.” Next, click the link: “Manage another account” and click the link: “Add a new user in PC Settings.”
You have two options at this point. You can create a new account where the user will have access to all the programs and apps installed on your computer or you can select to allow the new user access to only one app. This article is about adding full access to a new user.
To create a new account, click “Add an account.” Here you will determine how the new user will sign in. I fully recommend you use a Microsoft email so you will have full access to all of Microsoft’s products. If you don’t have a “Hotmail,” “Live,” “Outlook,” “Xbox,” “Widows Phone” or “Skype” email account, click the link: “Sign up for a new email address.” If you don’t wish to use a Microsoft email account, click the link at the bottom. Once you enter your email address, your computer will take a moment to set up the new account. Click “Finish” when it completes. Keep in mind, you will need to have your computer connected to the Internet when you sign in for the first time.
After your computer restarts, you will need to click the arrow that points left to reveal the newly set up account. Click the new account to open it. In most cases, you will need to verify your account to make it more secure by having Microsoft send you a text to your phone or an email to another address where you will enter a code to proceed. Follow the instructions by entering the code you are sent and then click “Next.” As your new account finishes the setup, you are asked to accept Cloud Storage, which is your OneDrive. Next, it will state “We’re setting things up for you” and “Installing apps,” eventually reaching your desktop or start screen. From here, you can finish customizing your desktop and start screen as you wish.
There a few things to keep in mind when you set up a new account: First, this will use more hard disk space on your computer because it essentially creates a completely new desktop. Secondly, your antivirus, programs and apps will be available to the new users of your computer, but they don’t have access to your personal libraries, and lastly, your computer performance may decrease slightly.
For 14 years, Scott Lindsay has helped tens of thousands of people better their skills, publishing more than 250 articles about Microsoft software, the computer and the Internet. You can reach Scott for comments or questions at ScottLindsay@Live.com.