Tooele Transcript Bulletin – News in Tooele, Utah

March 29, 2012
Avoid automatic downloads of photos in e-mail

There is a good reason why it’s important to avoid downloading pictures in incoming e-mails.

This really is a privacy issue because whenever your e-mail downloads a picture, it must do so from a server. This is bad because the fact that your computer communicated with the server and allowed the download validated your e-mail as a real one. This process can open you up to receive a plethora of junk e-mail. Changing these options requires us to go five menus deep, so just follow me click-byclick and you’ll get there.

Open Microsoft Outlook 2010. Click “File,” click “Options” and the “Outlook Options” dialog box opens. In the list on the left, click “Trust Center.” Next, click the “Trust Center Settings” button to the right and it will finally open the “Trust Center!” Then, click “Automatic Download” on the left.

Here is what I recommend you checkmark and what you don’t, but you always have the option to change any of these to suit your personal and business purposes.

Place a checkmark in the box next to: “Don’t download pictures automatically in HTML e-mail messages or RSS items.” After changing this setting, when an e-mail arrives in your inbox and you open it, it will give you the option to right-click on the bracket where any pictures would have been placed and you can select to “Download Pictures” for this particular email message only. Again, this process is recommended.

Checkmark “Permit downloads in e-mail messages from senders and to recipients defined in the Safe Senders and Safe Recipients Lists used by the Junk E-mail” filter. You can view your “Junk E-mail” settings by clicking the “Home” tab at the top of the ribbon, then click “Junk” from the “Delete” section and click “Junk E-mail Options.”

Checkmark “Permit downloads from Web sites in this security zone:” (it will list what security zone your Internet Explorer is set at). You can view your security settings by opening Internet Explorer, clicking “Tools,” clicking “Internet options,” and clicking the “Security” tab at the top. All your zones should be set at the “Default” level.

You can leave the remaining boxes unchecked unless you use the RSS feed feature and/or the SharePoint Discussion Boards. You’ll know if you do. Click “OK” twice to save your changes.

Scott Lindsay actively promotes learning the computer, regardless of age, to better one’s life and circumstances and has helped thousands of people over the past 10 years to become better computer users. He can be reached at Scott@HelpTooele.com.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>