Tooele Transcript Bulletin – News in Tooele, Utah

February 2, 2012
Easily locate menu options in Microsoft Office’s 2010 ribbon

The “ribbon” appearing at the top of your Microsoft Office 2010 applications, such as Word, Excel and Outlook, displays commands so you can reach more options easier and with fewer clicks. Often, readers complain to me about the “Ribbon” and how it has changed everything they were used to. They resent that change. This attitude reminds me of when the big change came for users to switch from Word Perfect (remember the blue screen) to Microsoft Word.

Many do disagree with the change, but to those who disagree, I have good news and bad news for you. The bad news is the ribbon is here to stay. The good news is Microsoft offers an interactive tutorial that allows you to easily find those commands you used in Office 2003 and 2007 applications and locate them in Office 2010 applications. If you have used any of the 2010 Office products, you are probably familiar with many of the popular commands by now, but this program helps to locate those options that are difficult to find.

Go to Microsoft.com and in the top search box, type: “Learn where menu and toolbar commands are in Office 2010 and related products” and hit “Enter” on your keyboard. When the search results page appears, click on the first result and a new page will open. Here you can click on any Microsoft Office application icons to access its interactive guide. Scroll down the page until you see the listing of Office application icons.

Go ahead and click: “Open the Word guide >” and once the program temporarily downloads to your computer (it’s OK to allow this download because it’s from Microsoft), click “Start.” First, the 2003 or 2007 version will appear and you can simply click on the menu command or option. It will suddenly flip over to the 2010 version and show you stepby- step directions as to where it is located.

If you find looking at the printed copy works best for you, scroll down the page and click: “Get the Office 2010 menu-toribbon reference workbooks >.” Choose and click the application you want to see, click “Download” and choose to save it to your desktop. Once you click “Save,” it may open automatically or you may need to go to your desktop and double-click the Excel Workbook file. This allows you to cross-reference 2003/2007 to 2010 options.

Each tutorial guide offers an excellent way to find difficult-tolocate options as you transition from any 2003 or 2007 Office product to 2010. I also find it vitally important, because most businesses use Microsoft Office, to know the applications you use as best you can to give you a professional advantage.

Scott Lindsay actively promotes learning the computer, regardless of age, to better one’s life and circumstances and has helped thousands of people over the past 10 years to become better computer users. He can be reached at Scott@HelpTooele.com.

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