Slowly but surely, syncing is increasing in popularity, for both PC and Mac users. Sharing a library of photos for invited family members, saving videos, saving and syncing documents, and the list goes on. You should consider using OneDrive to save these things, and for some of you, syncing is a good option.
I personally rely on syncing with my OneDrive cloud storage so I can have my work just about everywhere I go. If I meet someone new and they would like to see one of my projects, I can email or even text a copy so they can look at it immediately. Another valuable tool for me, when I stand in lines, grocery store, bank, book store, you get the point, I get bored.
Now, I can review any projects I have written, I can follow along on assignments that change rapidly, and for those of you who may have a little slower lifestyle, OneDrive works great for sharing pictures and videos of your family, your friends, your yard and your home, whatever you want to share.
The first requirement is that you must have a Microsoft email account. If you are already using one, you can skip this part. Microsoft email is free. Don’t worry if you already have one and you have forgotten the password or something else, it’s OK to set up another one. Open a browser and go to: “www.outlook.com” and then click “Create account” in the top-right corner. Follow the instructions to create a new email address. Write down your new email address and the password until you become familiar with it. Keep it in a safe place.
Now, boot up your computer and after it goes to the desktop, click the “Start” button and then click the “Settings” icon. Next, click “Accounts” and to the right, click the link to sign in with a Microsoft account. Enter your new email address and password and once done, you should be signed into your new Microsoft email. Keep in mind, you will be required to sign in to your computer each time you turn it on, reboot it or log in.
After you are logged in to your Microsoft account, open settings and click “Accounts” again. To the left, click “Sync your settings.” Turn on your syncing feature by moving the “Sync settings” slider to “On.” Below, you can choose exactly what to save and this will automatically apply on every device you sign into using this Microsoft email account. This way, your layouts, your settings, they are all the same as though you are using the same machine all the time.
If you want to save pictures, documents and other important files, sign into your email and then at the top-left, click the “9-dots” icon and then click “OneDrive.”
You may get an ad pop up, which you may be interested in, otherwise, click the “X” at the top-right to close the box. Go ahead and click “Upload” at the top. You can upload individual files or folders. Click your choice and then click “Open.” To the right, it will show a little progress box of your upload. You can upload all your documents, all your photos and videos and whenever you are connected to the internet, you can show these to your friends.
If you would like to sync your documents, so that they save in your OneDrive automatically, open your Microsoft Word. I am using Word 2016; yours should be similar if it is a different version. Click “File” at the top-left, click “Save As,” and select your OneDrive account. If you don’t have one, you can sign up for one or you can sign in to your existing OneDrive account. It’s always associated with your email address. Once you sign in, you can save your documents to your OneDrive and you will have access to them anywhere you go. You can also configure your OneDrive to automatically save your documents and pictures as well.
For more than 15 years, Scott Lindsay has helped thousands of people better their skills, publishing more than 400 articles about Apple and Microsoft software, the computer and the Internet. You can reach Scott for comments or questions at ScottLindsay@live.com.