Right from the start, you see there is a big difference in Adobe Reader and its layout. Its use is almost identical whether you are using a Mac or a PC. There are some free useful tools included which come in handy when you need to work with a PDF file.
Typically, when we use Adobe Reader, we open it by clicking a specific PDF file and that is about the only time we would open the program. When you first install the new Adobe Reader DC, it automatically puts the application’s icon on your desktop, making it very simple to open. Usually before, I would delete the Adobe Reader icon from my desktop, but I recommend leaving it there so you can open the program for use.
If you haven’t installed the new Adobe Reader DC yet, you can follow my installation details in my article last week. I give you a couple helpful hints so you can avoid issues in using the program.
Open Adobe Reader DC by double-clicking the icon on your desktop. After it opens, the default view will show you your most recently opened files, making it very easy to find things you have looked at before. You can also click the “Learn More” button to get a tour through some of the features of the new program. You will be led to some useful online tutorials, if you really want to learn in depth about Adobe Reader DC.
Once in a PDF document, there are handy view controls you can use by moving your mouse to the bottom of the document. The view bar will appear, giving you the zoom feature as well as other sizing options. If you want to dock the bar at the top, just click the icon all the way to the right and it will move it to the menu bar at the top of the document as an “always visible” menu. Conversely, if you want to move it back down to the bottom where it is only visible when you move your cursor over it, just click the same icon with the down arrow and it will move it back.
If you want to store documents in the Adobe Document Cloud, you will need to sign up for an Adobe account. Click “Document Cloud” at the left and then in the middle, Click “Sign In Now.” A box will open where you will click “Get an Adobe ID” next to “Not a member yet?” Fill out the information and then click “SIGN UP.” You will need to go to your email and confirm this action by clicking on the provided link and once you do, you will be able to store your PDF files in the Adobe Document Cloud.
Once you sign in, you can view your PDF documents in the Adobe Document Cloud from any computer or device with an Internet connection. You can send them to people so they can view, comment or mark up the document. This is also an easy way to pass them between your Mac and PC if you use both machines as I do. You can convert any of them to a Microsoft Word, Excel, PowerPoint or even a rich text format. To convert files however, you will need to pay a subscription fee to perform this.
Perhaps the most useful option is the ability to share your PDFs with others. To upload a document to your Adobe Document Cloud, sign up first for an account. Go to Document Cloud on the left and then at the bottom, click “Go to Adobe Document Cloud Website.” I found this site a little easier to navigate and use. Once you sign into the Adobe website with your new Adobe ID, at the top-left, click the Adobe icon next to Adobe Document Cloud/PDF services and it will take you to the root menu. Here it lists all your options. Go ahead and click “Manage Files” under PDF Services.
The greatest challenge you’ll have is identifying what each of the icons do, but if you rest your cursor on top of each icon, it will give you a description of what it does. To upload a file to your Document Cloud, at the top-right, click the cloud icon that has an upward arrow inside. This will open a browser window so you can search your system for a PDF file. Once you find the file, click it and then click “Open” and it will move a copy of it to the document cloud.
Now, you can share this document with others simply by placing a checkmark in the box next to the document name. A menu will open above giving you several options, including downloading your document to the device you are using. To share it, click “Send.” You can send this document as an anonymous link, or you can include a personal message. Click “Create Link.” You will be able to copy the link so you can paste it into an email message or even a document. Click “Email Link” and it will open your default email program or on your Mac, you can also select to use your Webmail and it will insert the link into the email message. Just fill out the recipient and then it is ready to send. Once you are done, you can close the website and it will take you back to your Adobe Reader DC program.
When your recipient receives the email, they will be able to click on the link and will have the option to view the PDF file or they can download the entire document, even if they do not have an Adobe ID account.
Many of the tools available using the Tools tab at the top-left are a “Pay for” service, but some, like the Send and Track option, are primarily free to use.
If you deal heavily with PDF files, this may become a very useful tool for you to use. I recommend you explore all the options available to see if any will help you organize your PDF world and give you productive tools for your work or personal use.
For 14 years, Scott Lindsay has helped tens of thousands of people better their skills, publishing more than 300 articles about Microsoft and Apple software, the computer and the Internet. You can reach Scott for comments or questions at ScottLindsay@Live.com.